The responsibility of planning an event, no matter what scale, can be daunting to start with. A blank canvas waiting to be painted with an array of different stakeholders and most importantly guest satisfaction! Follow our event planning tips for success to help you kick start your event. Keep in mind these 5 top tips for event planning to stay on track.
An Open Mind – Event Planning Tips
A frequent problem found by many event planners is that the specific date/ venue they have in mind initially, not be available. Early panic can often set in for wedding and function planners alike, and can set you off track in early days, but do not fear! Keeping an open mind through the entire process of event planning – from initial mind-mapping to tweaking the details,will enable you to come across some hidden treasures and find something great that you may not have considered before.
Agree on Roles ASAP – Event Planning Tips
Planning an event often involves a team of people – from small to large, it is important to distribute roles as soon as possible in order to banish confusion and duplicating of tasks. Having a sturdy plan of who does what, will ensure each person is focused on their tasks and provides the highest quality results. Time will be saved and costs lowered when each person has a clear understanding of their role and how they are contributing to the overall event. However, it is extremely important to keep in mind that each individual is part of a team with the same vision and should not loose touch of this throughout the event planning process.
Take Advantage of the Digital World – Event Planning Tips
The Internet can be a wonderful tool when planning events. Gone are the days on waiting for replies in the post, and the agony of missing invites. In the increasingly digital world, Facebook is a key ingredient in the planning for success. It can be a major help when managing the invites for events, and can provide the planner with an easy view of who is attending. Key details can be posted and guests kept up to date with any last minute changes, not to mention important reminders for those forgetful few! The internet can also be a great source of inspiration, with Pinterest being a great source for unique ideas and finding bespoke suppliers to add that special touch to your event.
Plan A, Plan B, Plan C… – Event Planning Tips
It is rare to come across an event which runs perfectly. Hiccups will happen, and the only way around these is to plan profusely and maximise the resources you have. Contingency is a major part of event planning and must be considered for those unexpected turns and twists! It must be understood that nothing is perfect and the best event planners are often the ones who simply use the resources they have most efficiently. Plan, plan, plan, have a backup for everything and you should be on the track for a successful event.
The Event may be over, but the Show must go on! – Event Planning Tips
The event is finally over, and your months (possibly years) of hard work come to a close. Don’t put down your pen yet though! Post event communications with guests are a great opportunity to gain some feedback. Talking to people who attended the event and understanding what they enjoyed about it can be a great way to understand your teams strengths and weaknesses. Take these comments on board and you are on your way to your next successful event!
Event Planning Tips for Success
Keep these event planning tips for success in mind when planning your next event and you will be on the road for an excellent event. Still seeking that ideal venue? Get in touch with our events team to find out more about our state of the art conference suites and venues here!